A payroll clerk organizes employee compensation data and calculates deductions using payroll software. They also monitor attendance and handle disbursements such as withholding taxes. Qualifications vary, but larger companies require a bachelor’s degree and experience with payroll software.
A payroll clerk is a member of the payroll department who focuses on tasks that help organize the company’s employee compensation data. As part of this periodic payroll management process for the business, this person is often also responsible for calculating and applying various deductions on the amount of pay owed to each employee. While the payroll process was once a completely manual activity involving a series of ledgers, the majority of employees today use payroll software.
The payroll clerk’s job is not limited to preparing payroll audits. In many cases, he will also monitor and record each employee’s attendance information. The employee can also track other pertinent details, such as commissionable sales, bonus qualifications, accrual of personal or vacation days, and other factors that affect the overall compensation package for each employee.
It is not unusual for this employee to also handle other disbursements associated with withholding. For example, he will file withholding taxes to the appropriate federal and state agencies. In the event that union dues are withheld from your paycheck, the employee will forward the money to the appropriate union address. The same goes for withholding tax for savings accounts, retirement plans, and group health insurance.
The qualifications for working as a staff clerk can vary, depending on the size of the business. Smaller companies may accept an individual with basic accounting experience in the position. In general, the company will provide additional training, in the form of local university courses or an on-the-job training program. To work at larger companies, this employee will usually need at least a bachelor’s degree in accounting, a year or two of experience with a smaller company, and some experience working with one or more payroll software programs.
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