A travel voucher is used by business travelers to track expenses and allow employers to compensate for out-of-pocket expenses. It is also used by travel companies to provide proof of travel and compensate for canceled trips. Airlines may offer vouchers for canceled or oversold flights, and may compensate passengers for overnight stays.
A travel voucher is a form used by business travelers to keep track of their travel expenses. At the end of the trip or another convenient interval, the traveler gives the voucher to a representative of the employer. This allows the employer to compensate the traveler for any out-of-pocket expenses. Travel companies provide another type of proof of travel when a pre-purchased trip is not available, such as a canceled airline flight. The traveler can redeem the coupon for another trip at a later time.
Besides tourism, business is one of the most common reasons for people to travel. Unless they are directly involved in the field of transportation, most companies will not make travel arrangements for employees. Instead, they let the employee take care of the travel details. Once the trip is made, the employee will provide a travel voucher with an itemized list of all expenses. Some companies require employees to submit proper receipts along with the voucher.
The travel voucher allows the compensation representative to ensure that the employee only bills the company for valid business expenses. In most cases, these expenses can be deducted from the company’s annual tax bill. Government agencies provide similar coupons for employees in official businesses. These are paid out of the agency’s operating budget, which is generally not taxable. Otherwise, these travel vouchers work the same way as those in the business world.
The travel voucher is commonly used in the airline industry and to a lesser extent by other travel companies as well. There are many reasons why passengers may be prevented from taking flights they have already purchased. A flight may be canceled or delayed, or it may be overbooked, meaning there are more ticketed passengers than there are seats on the plane. These events are not the fault of the passengers and are sometimes not within the control of the airline. In these cases, the airline may offer a coupon for a later flight.
In the case of an oversold flight, the airline will sometimes ask for volunteers to take the later flight. If the next flight doesn’t leave until the next day, the airline will often offer to compensate the passenger for an overnight stay at a nearby hotel, as well as provide proof of travel. If a traveler does not have a pressing need to reach a destination immediately, this common procedure may be beneficial to the passenger.
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