Voice writing is a method of court reporting where a transcriptionist repeats spoken words into a soundproof mask, which can be transcribed by speech-to-text software or a typist. It is faster and easier to train someone in voice writing than standard shorthand equipment. Voice writers can work in courtrooms, provide closed captioning services, and transcribe teleconferences and business meetings.
A voice recorder provides transcription services by repeating other people’s words during a trial, meeting or other activity in a soundproof mask. Voice recorder words can be processed by speech to text software or later transcribed by voice recorder or another typist. Voice writing is one of several different types of court reporting techniques and can be used in many other contexts as well. This technique provides an alternative to other methods of court notification and transcription, such as stenography and the use of stenographic machines.
Unlike other literal reporting methods, a voice recorder does not type or write down words spoken by other people. Instead, the transcriptionist must listen to what others are saying and then repeat that information in what is often called a stenomask. The stenomask is designed to completely cover the writer’s mouth so that his words cannot be overheard by others. During the transcription process, the voice writer may also include information about a speaker’s emotional reactions or gestures. After the meeting or proceedings, the writer may be responsible for preparing transcripts from the recording of their words, although many voice writers now rely on voice recognition software to do much of the work in preparing a written record.
In many situations, a voice writer will receive training in the method as part of an education program for court reporters. It should be noted that simply achieving proficiency in real-time voice transcription will not qualify someone to work as a court reporter. In addition to learning a transcription method, a court reporter must also learn pertinent legal terminology and court procedures. In some jurisdictions, a court reporter must be licensed by a government agency or have certification through a recognized professional organization. In the United States, for example, the National Verbatim Reporters Association offers certification for voice writers that can allow them to work in courtrooms. Proponents of voice writing sometimes claim that it is faster and easier to train someone as a voice writer than it is to train someone in the use of standard shorthand equipment.
Like many other stenographers and court reporters, a voice writer can use his skills outside of the legal profession. Many voice recorders provide closed captioning services to the broadcast industry. In addition, they can also work to transcribe teleconferences and business meetings, particularly in situations where it is important to have an accurate record of the meeting.
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