Procurement planning is a process used to acquire new assets or supplies, particularly in government agencies. It involves identifying needs, securing approval, developing timelines, and considering personnel needs and potential problems. Asset acquisition planning specialists can assist in the process.
Procurement planning is a coordination process to prepare for the smooth and uneventful acquisition of a new asset or supply. This may be necessary for particularly large or complex assets and is especially common in government agencies. These agencies must be able to document not only the need for an asset, but the process used to acquire it, to assure taxpayers that their money is being spent wisely and properly. Government plans may be open to the public if an asset is not confidential in nature.
There are several stages in procurement planning, including meetings to identify needs, locate assets to meet those needs, and secure approval from the appropriate authorities. Once an organization has approval to purchase an asset, it can move into the coordination phase of acquisition planning. For example, if a government agency wants to replace its computer systems, it needs to develop a timeline for the replacement, and the timeline should discuss the specific roles of various workers in the process.
Companies involved in procurement planning can delegate employee responsibilities at all stages, including transferring, offloading, testing and installing assets. The level of planning required can depend on the asset. In the planning stages, personnel try to think of possible problems that may arise so that they can anticipate or anticipate them. Asset technical specifications are subject to careful review to identify potential issues and concerns, such as fragility or the need for special equipment to handle the asset.
In asset acquisition planning, personnel needs such as training can also be considered. For something like installing a new computer system, employees may need a day of training or more to learn the new system. Planners need to take advantage of a break or temporary suspension in operations while the asset is installed and tested and employees learn to use it. Planners can develop contingency plans; a government agency, for example, might need access to a backup system in case of a problem installing a new one.
Asset acquisition planning specialists can act as advisors and consultants to assist in this process. They can be involved at every step, from the initial meeting to discuss an unmet need to the final installation of the asset. This job requires knowledge of the organization, critical thinking skills and the ability to analyze situations from multiple angles.
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