An appointment letter informs a new employee of their position, start date, salary, benefits, and other employment details. It is usually sent after an employer has vetted multiple candidates and made a decision. The letter is also sent to interns or volunteers who have applied for a position.
An appointment letter is a document that an employer extends to a new employee. Specifically, an appointment letter informs an applicant that he or she has been appointed to a particular position. Included in the contents of the letter are appointment-related matters, such as a start date and the salary offered. Benefits such as insurance and vacation days are also discussed in an appointment letter. Other workers, such as a volunteer or trainee, may also receive a letter of appointment after applying for a position with an organisation.
While in the process of hiring employees, employers usually vet multiple candidates before coming to a final decision on who to hire. Once the decision is made, an employer contacts a successful candidate to extend a job offer. While new hires are often notified of an employer’s decision by telephone, many instead receive an appointment letter with full details of the position. In many cases, a telephone call precedes an official letter with the latter considered a more official or formal notification.
Letters of this nature are extended to full-time and part-time employees as well as when a company hires temporary employees. Most appointment letters vary in the exact wording used, but all offer an official employment announcement. Professional letters are prepared on company letterhead and include the new employee’s full name. A salary is specifically stated in an appointment letter, as well as payment dates and any benefits offered based on employment conditions. While it is the employer who extends the appointment letter to an applicant, it is the company policy of some employers not to consider the appointment official until the recipient signs, dates, and returns the letter even if it has already been verbally accepted .
In some cases, an appointment letter may also be extended to interns or volunteers who have applied for a particular position. For example, a volunteer applying to participate in a mentorship program facilitated by an NGO or non-profit agency might receive an appointment letter after submitting an application and undergoing a screening process by staff. ‘agency. If so, an appointment letter will include information about the volunteer’s position, such as the number of hours required each month and the rules of that program. As with a business letter of this type, a volunteer should sign and date the letter before returning it if the position is accepted.
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