Archive records are interconnected data stored in a database management system. Users can link inputs to a common index or object, allowing for easy retrieval of information. Mobile technology uses storage records for address books and speed dial features. Software applications display information according to predefined sets, and multiple archive records can be stored in files.
An archive record is a set of interconnected data. Computers maintain and link information into a storage record that can be retrieved when a user or program wants to locate anything about a record object or index. Database management systems often use archival records to classify and organize the information that is typically entered into fields.
Users are able to define a storage record in a database by linking inputs to a common index or object. For example, separate fields such as a telephone number and an address can be linked to an individual name, which is the index of the record. Many databases allow for a more elaborate classification system, which can group numerous inputs into a single object. Database management systems are a convenient way to be able to instantly retrieve all of the information associated with a single record.
Mobile computer technology uses storage records when users create address books or Internet link groups. In these records, email addresses, phone numbers, and other personal information are associated with a name. Speed dial features are another form of logging, as names or phone numbers are mapped to a single dial pad number.
You can also search a database management system to retrieve an archive record if it contains information related to a keyword or a user-defined relationship. For example, if a user wants to locate all sales transactions within a certain date range, the database management system will search for all records that contain the dates specified in the range. As users find new associations, they can create a new filing record to link separate data fields together.
Software applications take data stored on a hard drive or server database and display the information according to predefined sets. For example, a record pulled using a student’s name might contain student identification (ID), courses enrolled, and grades earned. The information contained in the filing record is actually entered into several fields in the database program. Separate fields appear as one record when the student’s name is used as a search keyword since all fields are related to her name.
Several archiving records can be archived in files. For example, a file might contain records of all students enrolled in a particular course or school. Each student list remains a separate archive record within the file. Also, each record contains the same fields and the same type of information. For example, in a course file, each student record might list the student ID, course number, and grade achieved.
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