A change check verifies the validity of data entered into a system, commonly used by businesses and government agencies. Edit checks can save time and improve accuracy, with failed submissions returned for correction before resubmission.
A change check, also called a change test, checks the validity of data entered into a data entry system. It is commonly used by companies, organizations and agencies that need to perform numerous checks on information before it is passed on to someone capable of processing the data. A change check can verify the eligibility of applicants or claims. Submissions that fail an edit check are often returned so they can be corrected.
Data entered into any computer system can be checked for validity using an edit check. The system can use programmed logic routines, subroutines, and mathematical formulas to perform these checks. Businesses often use change controls to verify that their computer systems contain valid customer data, such as names. If an edit check finds that customer names contain numeric characters, for example, the business owner can be alerted to the discrepancy and correct it. In this way, change controls can help businesses clean up customer information and ensure standard matching.
Government agencies also regularly use edit checks to determine the validity and accuracy of the forms, applications, or complaints they receive. Submissions that deal with money often go through edit checks before being reviewed by real people. This can save time when workers have to handle many mailings at the same time.
Submissions that fail the editing checks can be returned so that they can be corrected before resubmission. In the past, declined submissions were commonly edited over the phone after they were sent. Organizations, agencies, or businesses that use change controls, however, generally find it impractical to make such corrections, because they can be time consuming and can be avoided. Venues that use change controls as part of their system generally believe that those submitting forms, complaints and applications have a responsibility to ensure their accuracy.
Some venues may provide notes with a returned presentation. Rejected submissions may be accompanied by letters detailing the nature of the discrepancy. Suggestions on how to improve the presentation can also be included in the letter. The goal in returning a submission is to correct the submission so that it can be processed as soon as possible. Thus, those submitting material that is required to pass an edit check are often encouraged to submit early to allow time to make any corrections, if needed.
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