An executive administrative assistant provides comprehensive support to executives in a business or corporate environment, managing their day-to-day affairs and communicating with clients and vendors. This job requires excellent organizational, time management, and communication skills, as well as proficiency in computer and word processing. A high school diploma or equivalent is generally required, along with courses in computer science, public relations, or office management.
An executive administrative assistant is the person who provides comprehensive executive management support, normally in a business or corporate environment. You may work exclusively for an executive or serve a team of executives. His work is multifaceted and generally requires exemplary organizational skills.
This position is traditionally perceived as having many more duties and responsibilities than that of a secretary or administrative assistant. While secretarial skills are important to being a successful executive administrative assistant, the job also generally involves managing the day-to-day affairs of the executive. The duties of this job can also commonly cross the realm into personal assistance.
The primary focus of a competent executive administrative assistant is typically to keep the executive’s business life running smoothly and efficiently. This generally requires excellent time management and project prioritization skills. The Executive Administrative Assistant normally has daily access to her boss’s calendar, so they can mutually plan meetings, travel, and social appointments.
An executive administrative assistant is typically the first contact for executive professional communications. It is usually the link between the executive and lower management. When external customers or vendors request contact with the executive, this assistant typically monitors phone calls, emails, unscheduled visitors, and arranges any appointments that may be desired by his or her boss.
The additional duties of an executive administrative assistant often include arranging travel and hotel accommodations, preparing financial and business activity reports, and training and managing lower-level support staff. Preparing memos for cross-departmental communications is often required of a person in this position. Regularly reviewing policies and procedures and discussing possible changes in them are generally part of the Executive Assistant to Administrative Executive relationship.
Keeping clients and customers happy is typically a priority for someone with this job. The ability to communicate effectively with each personality type equates to success. Diplomacy and charm are often needed to alleviate delicate situations that can arise due to scheduling conflicts, miscommunication, or basic differences in character.
Excellent computer skills are normally required to be a competent Executive Administrative Assistant. Word processing skills are also highly regarded. The assistant is typically called upon by his or her superior to research competitors, vendors, and services and travel destination options. Much of your business communications typically involve email and electronic messaging services.
A university degree is not normally required for this position, but a high school diploma or equivalent is generally required. Courses in computer science, public relations or office management are useful, as well as an administrative or executive support background.
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