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An external report is a public-facing organizational report that omits proprietary information. Companies create these reports to provide relevant information to consumers and investors. The report may contain an overview of the company’s operations or financial information. The report should be organized logically and omit confidential information.
An external report is a term used to refer to any type of organizational report that has been prepared with the general public in mind. Typically, the content found in the document will not include information that is considered proprietary, with only data that is considered acceptable for public consumption included in the report. Companies usually prepare these types of reports as a means of providing relevant information disclosure to consumers and others interested in the companies’ general operations.
Companies usually produce their own external reports in-house, although it is possible to outsource this function. The content of the report may vary, as the information contained in the document may be an overview of how the company operates, including some historical data. Other times, the focus of the external report may contain information about the finances of the business operation. In this case, the reviewer may be prepared by the reviewers for the express purpose of disclosing the data to the public. The financial information included in this external audit report will not contain anything confidential and all data used for the report will be deemed appropriate for public release by the owners and operators of the business.
There are several reasons why a company should choose to prepare and release an external report. The information is considered public, making it possible to provide enough detail about the company and its operation to attract the attention of interested persons, including potential investors. Reports of this type will usually contain data that industry analysts can use to assess the current state of the business. It is not uncommon for details obtained from an external report to be used as source material for an article or profile created by a business writer.
While there is no right way to prepare an external report, there are some basic considerations that can help you prepare a coherent and informative document. The information should be organized in a logical way, allowing the reader to easily follow the flow of the text. Any data considered confidential or proprietary should be omitted from the text, unless there is a compelling reason to include that information and that level of disclosure is not likely to create problems for the company later. Most reports of this type will be organized to state the purpose of the document at the start of the text, giving readers an understanding of why the external document exists and what the writers hope it will accomplish.
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