Computer asset management is used by companies to track and manage their IT assets, often using specialized software to schedule upgrades and renewals. Large organizations and government agencies use it to reduce overheads and ensure business continuity, while some small businesses find it useful for tracking assets across multiple locations. Additional barcodes or electronic identification devices can help prevent theft or track misplaced devices.
Computer asset management is an inventory strategy used by companies to manage their information technology (IT) assets. Companies use computer asset management to track company-owned hardware and software. Many organizations use specialized asset tracking software to maintain their inventory and schedule software upgrades, hardware upgrades and lease renewals.
Many large companies track their IT assets to save time and money. In a typical scenario, the company’s operations or IT staff are responsible for purchasing, tracking, and maintaining all IT equipment and software. Members of this team use a barcode label printer or similar device to create a tag or label for each piece of equipment and software. This allows staff to easily track company assets. When equipment or software is taken out and placed in storage, an employee scans the asset to view its details in the asset management software.
Each barcode label is associated with a record that includes several different fields and values, which can be collected and analyzed using asset management software. For example, a record for a desktop computer might include the serial number, manufacturer, model number, department, lease expiration date, and configuration details. Operations staff can track this data with asset management software to schedule replacements, upgrades or other maintenance.
Individuals are unlikely to benefit from computer asset management, but some small businesses find it useful to track assets when the business operates in multiple locations. Some asset management software may collect data from devices connected to the company’s network. A small company with several satellite offices, for example, could monitor all computer workstations from the home office, saving time and money on trips to the IT department.
Companies in the information technology industry often employ an asset management strategy to reduce overheads and ensure business continuity. Most large-scale organizations, including government agencies, use asset management to carefully track properties. Due to the fact that many government agencies operate from multiple locations, computer asset management helps those responsible for IT operations efficiently track, maintain, and redirect inventory.
Computer asset management offers companies some additional benefits. Some companies place an additional bar code or other electronic identification device inside the computer. This can help a company prevent theft or track a device that was misplaced or accidentally moved to the wrong location. It can also help the company to track the properties loaned to employees for business trips or home office use.
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