Content management involves organizing various types of information on the internet through different mediums. It includes technologies, techniques, and processes to maintain content, such as publishing platforms, library support, and file sharing. A content management system (CMS) is used to control content management, which varies with the needs of the company. CMS can provide tools for collaboration, archiving, and deletion of old content. Different roles are allowed in CMS, such as creator, editor, publisher, and administrator.
Various types of information or content are available on the Internet. This content requires organization through different mediums, depending on its type. Controlling this information in an orderly way is known as content management.
Also known as CM, content management includes all the technologies, techniques and processes a business might require to maintain its content. Such systems can include publishing platforms, library support, file publishing and sharing, and many other types of management. Some companies may develop internal processes for these media. Others may hire specific companies that specialize in content management or buy software to help them manipulate their files.
The management of each content varies according to the type. The content can be in the form of basic words or sentence composition. This can be the case in terms of news websites, informative articles or how-to instructions. It may also contain hyperlinks directing the reader to additional information.
Digital content can be much more complex. It can exist in media files, such as video or audio files. When a company has these types of files to manage, it may require additional technical support and virtual storage space.
Usually, a content management system, or CMS, is used to control content management. Not only does such a system vary with the types of content managed, but also with the needs that the company that owns the content may have. Some companies may only have one or two employees who require access to content. This situation might just require simple content management tools.
Other businesses may need more workers to edit or view their content. These companies may need more complex content management systems to keep their information organized. If this occurs, system training is usually required for employees as well.
Content management systems can provide other tools for businesses as well. In addition to publishing, editing, and archiving, some systems allow for collaboration between employees. This can be useful when employees are remote or don’t all work in the same location. Tasks can often also be assigned via a content management system. Many businesses prefer a content management system that allows for the archiving or deletion of old content that is no longer in use to save space and revenue.
When using this type of system, typically several roles are allowed. A creator is given the tools to create new content and make changes to it, while an editor can also make changes and may have a slightly different set of tools at their disposal. The publisher may be responsible for preparing content for public viewing, while an administrator oversees the entire process and grants permissions for access to tasks and tools. Other employees can be granted viewer or guest access to view, but not edit, documents.
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