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Data governance is the formal process of managing customer, product, and sales data within databases or spreadsheets. A data governance council manages access to a company’s data, ensuring it is only available to those who need it. Large companies struggle to build a data governance system, but a board of directors can be established by assigning subject matter experts from each business unit. Data governance board members determine how new business processes will be implemented, including data retention policies and procedures for data collection. All aspects of data, including structured and unstructured data, should be included in data governance practices.
Most businesses need to manage customer, product, and sales data. This data is kept within databases or spreadsheets. Data governance is the formal process of managing data assets for an enterprise. This governance system is responsible for managing access and changes to corporate data.
A data governance council is typically responsible for managing access to a company’s data. This security process ensures that data is only available to the people who need it. With this process, data is less likely to be inadvertently lost or misused. This helps a company keep proprietary information private, which is critical to competitive advantage.
Many large companies struggle to build a data governance system. This is because each business unit within the company has specific needs and requirements. The best method of establishing a formal board of directors is to assign subject matter experts (SMEs) from each business unit to the board. Every PMI has a responsibility to ensure that its business unit is represented.
Data governance board members are responsible for determining how new business processes will be implemented. These processes typically include the creation of new data items, databases, and access controls. When a company needs a new business process, it will propose these changes to the governance group. This group will review the proposal and determine the best method to implement the changes without impacting existing systems.
Data retention policies are another aspect of data governance. This is the company’s formal data retention and disposal policy. Most data governance committees include SMB representatives from the privacy and legal departments to assist with these formal policy decisions. These people will help determine how long a business should keep records.
Most boards of directors create procedures for data collection. This typically helps a business improve overall data quality. By ensuring standards are met throughout the organization, companies are more likely to have quality data sets that provide valuable insights into customers and business opportunities.
It is important to include all aspects of data within your data governance practices. This should include both structured and unstructured data items. Most companies will spend a significant amount of time in the early stages of building governance metadata taxonomies. It is a detailed process that defines specific data elements by the business units of a company. This information can later be used to determine future data needs.
