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Effective data management involves ownership, security, retention, and enhancement policies. A change control committee oversees system changes and data security policies vary based on the type of data. Government institutions have strict data handling procedures, and data privacy protection is important. Retention policies vary by company and department, and data access controls should include procedures for terminated employees.
Most businesses have to manage large amounts of information and computing resources. This requires an effective management plan. Data management is the strategy used to organize and manage data within an organization. A good plan should be based on four key elements of information management: ownership, security, retention policies, and enhancement policies.
A change control committee is a special group that manages changes to a company’s computer systems. This council is typically responsible for overseeing the organization’s data management. The CCB ensures that system changes have been approved and tested before changes are made to the production system. This council meets regularly and reviews and prioritizes all system change requests for the organization.
Data management typically includes security to protect the company’s data assets. These steps vary depending on the type of data being kept. Data security policies will normally include access controls, encryption procedures and retention policies.
Most government institutions have strict data handling procedures. These steps are necessary to ensure adequate security for military technologies and government secrets. Data security for sensitive data may include special physical access controls, making the data unavailable to the general public. This type of data is typically locked away in secret facilities manned by armed guards.
Protecting your data privacy has become increasingly important with the popularity of the Internet. Data management controls typically include privacy restriction practices designed around sharing data obtained over the Internet. Typically, companies need to get customer approval before privacy data can be shared with other companies.
Data retention policies are the rules governing the length of time data must be managed and saved before it is destroyed. These rules vary depending on the company and department using the data. Data management policies define retention requirements for a business. This retention requirement is extended for financial institutions and law enforcement agencies, which are required to handle data for decades.
Data management also includes granting and managing passwords for computer programs. These are the ownership and governance rules related to an organization’s data. Procedures define how an individual can access data. This typically includes formal procedures and control processes.
Data access controls should include procedures for employees leaving a company. When an employee is terminated, an access removal process is required. Data security procedures should include steps to ensure that terminated employees do not have access to sensitive company data.
