Email hosting is a valuable service for companies, requiring large server resources to offer functions such as database processing and global searching. Large and small companies offer email hosting, with basic services often free. Web-accessible email programs are commonly used, allowing users to access emails from any computer.
Email hosting is a very valuable asset these days, with the explosion in demand for email services and the huge number of people sending and receiving emails every day. It can be a very interesting option for companies, especially as a means of acquiring new customers.
Companies that offer this service necessarily have large server resources. Here’s why: Email hosting is potentially a very large undertaking, depending on how many bells and whistles are offered. It means that a company offers to perform email functions for customers. These functions can be as simple as sending and receiving and as complicated as database processing and global searching.
By agreeing to provide email hosting, a business must agree to maintain the security of its customers’ email accounts, as well as the reliability of the servers on which those email accounts are stored. It is common practice for a hosting company to archive their customers’ email archives on their own servers. Due to the always-on nature of email, the company offering it must also have server power on at all times.
Email hosting is provided by companies large and small. Such well-known companies as Yahoo!, Google and Microsoft offer the service. It is the declared intent of these companies to offer e-mail as a stepping stone towards user registration for even more services. Yahoo! and Microsoft, in particular, offer so many services that some users can satisfy all their web needs without ever leaving the pages hosted by those providers.
When provided by such large companies, email services are usually free for the most basic suite of services. More complicated needs, especially archiving emails, typically cost more. Some smaller companies offer free email hosting; others charge for it. The sheer variety of options available make it a buyers market.
Email hosting commonly uses web-accessible email programs or websites. Traditional use of email, via applications that reside on individual computers, is rare in this space. Therefore, the common practice of going online to download email messages, replying to those messages offline, and then reconnecting to send replies to those messages is not possible when using web-accessed email. Users are not tied to their individual PCs because all they need to send and receive emails is a computer and an Internet connection.
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