Employee monitoring software allows companies to track employee productivity and ensure they are not breaking company policy. It can monitor emails, application and document usage, website history, keystrokes, and alert status. This software is common in businesses where employees spend most of their time on computers.
Companies use employee monitoring software with a central computer to see what employees are doing. This allows managers and administrators to monitor employee productivity and find out if employees are doing anything against company policy. Some of the common events that can be tracked with employee monitoring software are sent and received emails, application and document usage, website history, keystrokes, and an alert feature. By installing the software on a network, the administrator will be able to invoke and control any computer on the network from his own computer.
The use of employee monitoring software is common in many businesses, especially those where employees spend most of their time on computers. Using this software lets employees know they can’t slack off and lets managers know which employees aren’t productive. To ensure productivity and to ensure that the employee does not go against company policy, several events are monitored.
Emails are one of the most commonly monitored events, because emails are often sent through the company’s server. With employee monitoring software, an administrator can check all the emails sent and received by the employee. The admin can also read the content of the emails to make sure they match the job.
Application and document usage monitoring allows the administrator to control any open programs or files. For example, if the employee is playing a game on the computer, it will show up under application tracking. If an employee is looking at an inappropriate image or opens documents that have nothing to do with the activity at hand, the document monitoring feature will catch it.
Checking website history through employee monitoring software is similar to application monitoring, but this specifically checks your internet browser for the websites you visit. Some employees prefer to browse gaming sites and social networks instead of working, which creates a big productivity deficit. Administrators can monitor and log all Internet activity of any employee.
Keystroke monitoring allows the administrator to read every key pressed and every message written by the employee. This is usually tedious for the admin and it is often easier to get the same information through tracking the website and documents. At the same time, keystroke monitoring will allow the administrator to know exactly what the employee is typing, no matter what he is doing.
If a computer does not appear to be in use, an administrator can display a pop-up window on the employee’s computer to monitor the alert status. The point of this window is that the employee should click on it within a short amount of time. If not, it is an indication that the employee may not be paying attention or may be asleep.
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