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Graphic facilitation uses visual representations to guide meetings and record information. It can be done by a member of the organization or a professional contractor and can be used for problem solving, planning, and brainstorming. Graphic facilitators use a variety of tools and techniques to make meetings more efficient and fun.
Graphic facilitation is the practice of using visual representations to help guide a meeting and record information brought up during a meeting. It is a form of brainstorming and usually involves a group leader mapping out the main points of a discussion as they happen. Graphic facilitation can be performed by a member of the organization running the meeting or by a professional contractor, often called a graphic facilitator. This practice can be used within an organization for a variety of reasons, including problem solving, planning, and brainstorming. Depending on the type of media used for the graphic recording, the drawings made during these meetings can also serve as part of a permanent record of the meeting.
Graphic facilitation is a type of group facilitation. Group facilitation is a fancy term for running a meeting smoothly and efficiently. In addition to graphic facilitation, other group facilitation techniques include techniques to improve planning, voting, and ice breaking. These practices are all designed to help make meetings more fun and efficient.
Facilitators who use graphic recording receive hands-on training in using images to create graphic representations of a meeting. These representations are similar to mind maps that contain information and key points covered during meetings. The skills needed for successful graphic facilitation include training in graphic recording, but also the skills needed to run a meeting effectively.
This practice can involve a variety of tools, from a simple pen and paper to a projected image controlled by a computer with a graphics tablet. Graphic facilitators sometimes use a whiteboard, a surface designed for erasable markers, to record temporary data. A common technique used by facilitators is to record important information on paper or cardboard that can be kept in the office as a reminder after the meeting. This is particularly common in graphic facilitation materials for motivational exercises.
Graphic facilitation can be done in an open meeting session or to help a meeting address predefined talking points. This can help keep a meeting on track by providing a map of the paths already taken during the meeting. In this way, recording a meeting as it happens can help prevent a group from wasting time going back to points that have already been covered or resolved. Using graphics in a presentation can help visually highlight important points, as well as help students who don’t learn well by listening. It can also help someone attending a meeting to create a visual memory of the information discussed there.
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