Print management involves controlling and monitoring a print environment to optimize resources and productivity. Administrators can manage multiple printers from a single computer and outsource to third-party services for advice. Reports help identify and troubleshoot issues, reducing the need for technical support and saving money. Customization is necessary for maximum benefits.
Print management can have many definitions. It can best be described as controlling, maintaining and monitoring a print environment and its productivity levels. Generally, a print management administrator can manage all the printers on his network. They are provided with real-time status updates about the printers and the network they operate on. In essence, he can manage numerous printers and their environments from a single computer. If the administrator is not engaged in printer management activities, he may have to deal with each computer individually.
Print management aims to provide businesses and organizations with the tools to make the most of their resources. Space, hardware, software and time, as well as deadlines, are all considered when trying to optimize your print operations. Entrepreneurs can choose to outsource their print management activities and listen to the advice of professionals who provide print management services. For example, a third-party print management service may evaluate a company’s print jobs and offer suggestions such as hardware and software upgrades, relocating equipment, or adding an employee to boost productivity.
Reports provided by basic print management tasks can help an administrator keep abreast of what is happening in their print environment. If an administrator identifies activities that she believes may contribute to a problem at a later date, she can take steps to change those behaviors in the print environment. For example, an administrator who notices wasted paper might impose printing limits or require users to use options that allow for two-sided printing.
Print management can also help an administrator with troubleshooting. Notifications and scripts can be sent remotely through the system to fix issues. These problems can range from simple toner and paper changes to system failures. Because small problems are caught before they become bigger problems, you can reduce the need for major technical support.
In addition to streamlining operations, print management can help save money and increase the productivity of a business or organization. For example, beneficial print management activities include those that reduce waste and minimize the amount of repairs needed to keep a print environment running. To truly experience the benefits of print management, changes will need to be made to fit a company’s specific needs.
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