RSVP stands for “repondez s’il vous plait” and is a polite way of requesting a response to an invitation. “Save the date” cards are sent to inform guests of upcoming events. Responding promptly is important, and guests should read the invitation carefully to determine who is invited. Filling out an RSVP card is important for planning purposes and can convey important information.
The term “RSVP” on an invitation is an acronym, or more accurately, an acronym, for a French phrase, repondez s’il vous plait, which means “reply if you like”. It’s a polite way of requesting a response to the invitation, not a suggestion to the invited guest to respond if they feel like it. Some invitations, like wedding invitations, include a card and envelope to make it even easier to respond. The phrase “response required” can also be used, meaning essentially the same thing.
If a party is held locally, the invitation may be the first a guest learns about. Those who live in a distant place and whose presence would be really appreciated should be informed of the date and location of the party before receiving the invitation, giving them plenty of time to plan their trip. This is sometimes indicated by a “save the date” card, which is sent before a formal party invitation to inform guests of the upcoming event. Invitations to important events, such as weddings, graduations and initiations, are also sent to distant family members as a courtesy to notify them of the event, but these guests are not always required to attend.
When someone receives an invitation to an event they don’t plan to attend, and when the invitation includes an RSVP card, they should select “do not attend” and include a short note expressing their regrets. If no reply card is included, the invitee should call the telephone number included in the invitation or send a short reply note, expressing their regret. People don’t need to elaborate on why they can’t attend, but they should respond within three days of receiving an invitation so hosts know not to wait for them.
If the invitation is for an event that the person intends to attend, they must complete the form to indicate this and include information on who will be accompanying them. Guests should do so promptly, ideally within three days.
People should take care to read the invitation carefully, as it will provide information about who has been invited. “SM. Jones and friend” or “Ms. Jones and guest” suggests inviting Ms. Jones and one other individual. “Mr. Smith and family” suggests that Mr. Smith, his partner and her children be invited, while “Mr. and Mrs. Smith” suggests not inviting the children. In some cases, only “Ms. Jones” will be invited; when an invitation doesn’t mention a guest or ask how many are in attendance, it’s best for the invitee to assume that no other unnamed guests are invited.
Filling out an RSVP card is a basic and important courtesy. Party planners collect cards so they know how many guests to expect, which will help them plan seating and catering. Also, if hosts invite guests to stay at a hotel or resort during the event, submitting a response ensures that enough rooms are available. It can also be used to convey important information, such as “my child is allergic to nuts,” so hosts can be warned in advance of any unusual circumstances.
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