Source data is information used to create electronic data, which can be scanned or manually entered. Scanning preserves valuable paper records and creates electronic images, while some scanners can process information and deposit it in a database. Source data can also be manually entered into a database, allowing for editing and sharing without damaging the original document.
Source data is a term used to describe the source of information used to create electronic data. Data of this type is usually created in one of two ways. One approach is to scan paper documents and create electronic files of those paper copies. A different approach is to read the hard copy information and enter the data into an electronic format with the use of a keyboard and some type of data processing software. This allows the source data to be archived while the associated electronic data can be used when and how desired, without the need to constantly retrieve the original source document.
Scanning source data is a common approach to preserving valuable paper records that may be at risk of deterioration. The scanning process actually makes it possible to create an electronic image of the original document. This is especially useful with source data such as historical documents such as commercial contracts, census reports, deeds, and other document types. By using electronic copies, you can refer to and use the information contained in the documents without subjecting the originals to further wear and tear.
There are some examples of scanners that do more than just create an electronic image of the source data. An example is a scanner programmed to process information found on a business card. Instead of creating an electronic paper facsimile, the scanner actually reads the information and links it to specified fields such as name, address, telephone and fax numbers, and email addresses. The information obtained from the source data is then deposited in a database compatible with the scanner software, saving a lot of time in data entry and mailing list creation.
Often, the source data provides the information used in various data entry tasks. In this application, you are not attempting to use the scanning software to create images or extract data from the source. Instead, individuals read source data found on paper documents and type the information into some type of database. This creates computer storage of the data supported by the paper source data and provides the advantage of being able to edit or share the electronic information with others, without the need to share the source document. The information may also be combined in whole or in part with data from additional sources as needed, allowing the source document to remain intact and preserved in its original form.
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