The project management process involves planning, executing, and controlling projects from start to finish. It includes defining scope, considering budget and resources, assembling a team, verifying task completion, and closing the project while analyzing its success or failure. Adjustments may be necessary during execution.
The project management process involves planning, executing and controlling projects through inception, middle and completion. The project management process begins with definition and ends with closure. During the execution phase, adjustments to the original plan may be necessary. Progress should always be monitored throughout the duration of the project. The project management process can be summarized in five main phases:
1. Defining the scope, objective and deliverable of the project are important considerations at the outset of the project management process. For example, if your project is a direct mail fundraising package to be sent nationwide, its purpose might be to gain new business leads and donors. Its goal may be to include promotional information of new products for the target audience. The desired result may be to beat the previous result rates of similar packages.
2. Considering the budget and resource constraints of the project should be addressed early in the process to avoid wasting time planning and executing something that cannot be finalized. For example, using the direct mail project described above, the copywriter should be given guidelines in his creative brief. Otherwise, it may include ideas that cannot be completed within budget.
3. Assembling a team and assigning project tasks with completion dates is a crucial part of a process management system. While one person may be in charge and have responsibility for the project, it usually takes many employees to work on different parts of it. In companies, a work project can involve many different departments. Project managers often have to work with many different department heads to complete projects.
4. Task completion dates should be verified and followed up by the project manager. During this part of the project management process, the manager must make any necessary changes to his original plan. The project manager must ensure that everything is completed on time. The project must absolutely be under his control. Controlling project outcome typically requires excellent organizational and communication skills.
5. Closing the project management process is the final stage. All loose ends must be tied up; the paperwork must be filed and the appropriate contributions paid to the contractors. The success or failure of the project should be analysed. You should note any changes that would help similar future projects run more smoothly.
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