Seller registration is the process of collecting information from external suppliers and entering it into a system to manage the relationship. It is used to vet suppliers and manage their adherence to standards. The registration process requires vendors to provide contact information, proof of qualifications, and may allow them to indicate areas of functional interest.
Seller registration is the process of collecting key information from external suppliers of goods and services and entering that information into a system to manage the relationship. The registration system used is typically electronic or internet-based, but can be managed through a paper-based process. Registration is used as a threshold requirement to separate suppliers who are eligible suppliers and those who are not.
Companies, institutions and governments use external suppliers to provide goods and services necessary to support operations or production. Suppliers are an integral link in the supply chain and require management. As an external party, a supplier must be vetted to establish qualifications and experience before it can be considered a reliable supplier.
Each prospective customer has its own operating standards that guide the supplier qualification process. Some clients may handle confidential information or interact with high-profile clients. Other customers can cater to vulnerable populations that require licenses or permissions in the background. Salespeople must meet standards set by the customer or the customer’s industry, and adherence to standards often needs to be managed over the course of the relationship.
Registration is one of the first steps in supplier management. Requires any vendor wishing to supply goods or services to provide a standard list of information. This information is checked for completeness and compliance with requirements and entered into a system. The system is then made available to the customer’s purchasing staff or other employees so they know which vendors are on the approved list to bid on opportunities.
Most major institutions and government entities that use a large amount of vendors have an official registration system. The United Nations and the US government, for example, have internet-based supplier registration portals. Anyone wishing to provide goods or services to these entities must register through the online system. The registration process allows these entities to manage their relationships with third parties, especially regarding communication and compliance.
A typical vendor registration process will ask for vendor contact information. In a simple registration system, contact information may be all that is needed. More complex systems that have integrated initial vetting into the process will require additional input. Such a system will also require proof of vendor qualifications, including past experience, education, licenses and certifications, and may require proof to be attached or submitted as additional documentation. A supplier may need to provide business references and electronically sign various warranties.
As an added benefit, some vendor registration systems will also allow vendors to indicate areas of functional interest. Some major entities have sales opportunities in a variety of business areas. A selection made during registration allows the customer to categorize the supplier and also facilitates segmented communication. The customer can notify a subset of suppliers when appropriate opportunities arise that fit their area of specialty.
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