Zipping is the act of compressing multiple files into a smaller folder, saving space and making it easier to send via email. It can be easily undone and is ideal for archiving and sending large files securely.
Almost everyone who has used email or worked with various types of electronic documents has heard of zipping. In essence, zipping is the act of creating what is known as a zip file. Zipping creates a means of placing a number of different files into a folder and then compressing the folder to a size smaller than the individual files included. Zip files are very useful when it comes to managing space on a computer’s hard drive, as well as being much easier to use when sending documents via email.
One of the great things about zipping is that the process doesn’t have to be permanent. Folders and files can be unzipped or unzipped just as easily as zipping or zipping the files in the first place. The same software used for the zip process also provides the decompression protocols. While unzipping files, the software requires only a couple of actions from the user. There is no need for the system to reconfigure the original file format, as the software will automatically restore the original settings when extracting the files from the compressed folder.
Zipping has become a popular way of archiving older documents that aren’t needed on a regular basis. Compressed files are stored on a CDR or archived on a common server. This frees up space on the single hard drive that can be dedicated to regularly accessed files and software. Since recovering zipped files takes very little time, zipping is a daily occurrence in almost every company that requires data entry as part of the business model.
Zipping is also ideal for sending large files via email. This can be especially useful when the recipient is using a slower connection process, such as in a hotel. While zipping won’t speed up a dial-up connection, it does create less data for the connection to process and deliver. There is also a certain amount of security involved with zipping. First, the recipient will need to have compression software to extract the zipped files. Second, you can encrypt your files with a passcode during the zipping process. This will prevent anyone without access to the passcode from being able to open and read the documents.
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