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Backing up your computer is crucial to prevent data loss in case of system crashes or damage to the hard drive. Storing files on a different location, such as a remote server or CD ROM, allows for easy access and recovery. Scheduling backups on a regular basis, at least once a month, is recommended.
Whether you use a computer at work or at home, it is important that you choose to create backup files and update them from time to time. While the chances of something happening to your system are relatively low, the fact is that systems crash and information can be lost. That’s why everyone should add “backup my computer” to their to-do list on at least a monthly basis.
Most people find it very convenient to keep many documents saved on their computer hard drive. Documents can be printed as needed or updated from time to time as needed without having to create a completely new document. Storing saved files on your hard drive is great for convenience, but it’s not necessarily the most secure method. Just as with paper documents, it’s a good idea to have a copy of those electronic files stashed away in a different location.
When a hard drive gets damaged in any way, it can negatively impact all the files saved on the system. Files may disappear, become impossible to open, or the data in each document may become garbled. In any case, the files are no longer usable. At this point, you want to have backup files that can be loaded onto another system or restored to your computer once the hard drive has been replaced or repaired. Unless you make a note of “back up my computer” and follow through with the task, you will spend a lot of time recreating documents from memory.
Another reason you want to do that “backup my computer” action is because you can’t always take your desktop computer everywhere you go. By copying your files to a CD ROM or jump drive, you’ve effectively backed up your saved programs and files and can use them on a laptop or other desktop computer at the destination. From this point of view, backing up the most recent versions of your files will make it easier for you to access what you need, no matter where you are.
You might consider using a remote server to store the latest copies of your files and any software programs needed to run them properly. There are a number of companies that provide this service for a small fee or as a community service. File access is protected with security protocols, so no one can access your data unless you provide login information. Also, this option allows you to easily overwrite the previous version with the latest information or create and name the latest version as a separate file. This allows you to go back and review everything that was in the file when you chose to follow the “back up my computer” imperative, an option that can come in handy if you need to see what was entered within a certain date.
Scheduling the “backup this computer” task can be done by making an entry to manually start the backup on a regular basis. Alternatively, you can set up protocols to start the backup process automatically based on an ongoing schedule. Experts generally recommend backing up at least once a month. However, if you add data on a daily basis, you might want to schedule your backup to run once a week. This will help ensure that even if something happens to the hard drive, the amount of data lost will be minimal and the recovery time will be relatively short.
