Employers in the US must display up-to-date posters summarizing federal and state labor laws where employees and applicants can see them. The Department of Labor requires six core posters, with additional ones for certain employers. Employers often buy laminated posters that incorporate all required posters to save space.
All employers in the United States are required by law to display posters that summarize elements of certain federal labor laws. States also impose similar requirements with respect to certain state laws. Employers are obliged to display up-to-date posters where they can be seen by employees and applicants. Some, without a common area accessible by both employees and candidates, have to publish two sets.
The labor law poster that most Americans are familiar with is the Fair Labor Standards Act (FLSA) poster, usually called the minimum wage poster. Notes the current minimum wage, as well as information on overtime, child labor, and some other critical components of the FLSA, including enforcement. Another popular labor law manifesto, produced by the Occupational Safety and Health Administration (OSHA), deals with occupational safety and health. This poster informs workers of some of their rights under OSHA, such as the right to notify their employer and OSHA about unsafe working conditions without fear of retaliation.
These are two of five labor law posters requested by the federal government’s Department of Labor (DOL) to be posted in every workplace. A sixth, related to the Family and Medical Leave Act (FMLA), must be published by every employer with at least 50 employees. In addition to these six core manifestos, there are five more that apply only to those employers who meet certain conditions, such as contractors or subcontractors on public housing projects. In any case, the language of the poster is mandatory; the employer cannot publish his own summary of an employment law.
Some employers, therefore, may be required to post 11 federal labor law posters in addition to those required by the state in which the site is located. The state of New York, for example, has seven posters for all employers and two additional posters for public sector employers such as police departments and public schools. From a government perspective, manifestos are critical elements of labor law the substance of which must be presented to employees at their workplaces. Many employers, however, view the requirement to display posters as an unfunded mandate.
Each labor law manifesto must be displayed in a place that is visible to both employees and applicants. Although the Department of Labor provides .pdf files from which posters can be printed, most employers choose not to print and display each Labor Laws poster on its own, side-by-side with all the others. In many cases, the issue is space: many employers don’t have enough bulletin board space, or even wall space, to accommodate all of the mandatory posters in a way that they can be seen and read comfortably.
Most employers choose a simple solution. They buy large laminated posters that incorporate all of the required posters. These posters have been reviewed by attorneys who ensure their compliance with the appropriate statutes. The companies that produce these posters also undertake, at an additional cost, to monitor the legislation and regulations and to notify their customers whenever any changes in labor laws require an updated poster.
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