A receptionist cover letter should introduce you to the employer, be personable yet professional, address the job requirements, and thank the employer for their consideration. It should be addressed to a specific person and proofread before sending.
A receptionist cover letter, like most cover letters, is an opportunity for you to make a slightly more personal first impression than a resume. The cover letter is usually included in the resume as a way to introduce you to the prospective employer. It should give the employer a sense of who you are while maintaining a professional tone and addressing how your education, experience and personality make you ideal for the job.
As a receptionist, you’ll be the first face people see when they walk in the door, the first voice they hear when they call on the phone, and sometimes the first person to respond when they send an email. This means that your cover letter should show that you are capable of being both personable and professional. One way to do this is by addressing your letter to a specific person. Address your letter to Mr. Jones instead of the HR Representative adds a personal touch while maintaining a professional demeanor. Just make sure you’ve done your research so you can forward your letter to the correct person.
The body of the receptionist cover letter should consist of three paragraphs. The first paragraph should immediately state the position you are applying for and where you heard about the job. If you were referred by a mutual friend or acquaintance, please say so. It could set you apart from other candidates. Finally, in a sentence or two, say why you think you are appropriate for the job. There’s no need to go into detail here; leave that for the second paragraph.
In the second paragraph, you must specifically refer to the job posting. Find keywords and echo the description of yourself and your experience. If the job posting requests a person with strong telephone and people skills, don’t write that you get along well with others and have a professional telephone manner. Instead, echo exactly what it says in the job posting. If you don’t meet all the criteria mentioned, emphasize the ones you have and feel more confident.
In the last paragraph of your receptionist letter, you should thank the prospective employer for their consideration. Let the employer know that you plan to call her by a certain date to ensure she has received your information and to inquire about scheduling an interview. On a side note, it’s important to actually call when you say you will.
Sign the receptionist’s cover letter “Sincerely,” followed by your name and contact information. Proofread your letter before sending it. If possible, have someone else read it too to catch any grammar or spelling errors.
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