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State procurement is the process of acquiring supplies, personnel, and equipment for state agencies. The state purchasing office can handle purchases or let state agencies handle their own. The office sets policies and opens requests for bidding to obtain goods and services.
State procurement is a process used by individual states to acquire the supplies, personnel, and equipment they need. The state purchasing office can handle purchasing everything for all state agencies, from state representative offices that need pencils to state highway crews that need excavators, or it can let state agencies Individuals take care of their own purchasing needs, overseeing political purchases across the state. On any given day, a state purchasing office can get anything from paint for its bridges to medical equipment for state hospitals.
Purchasing can be a complex process. Purchasing officers are responsible for meeting needs that are brought to the attention of the purchasing office. State officials can provide the office with very specific requests for purchase orders, or they can contact the state purchasing office for assistance in determining what will meet your needs and finding the best option. For esoteric items, the state purchasing office can do considerable research to determine the best purchase option.
In addition to obtaining goods and services for the state through purchase, lease, or trade, the state procurement office also sets policy. For example, the purchasing office may determine that when state agencies need equipment, they must forward the request to other agencies first, to verify that those agencies have used and operated equipment they would like to sell or trade. Likewise, the state purchasing office may issue a directive that goods must be obtained from in-state suppliers if possible, or that state purchasing must also emphasize environmental responsibility by choosing environmentally friendly items.
When a state purchasing office needs to obtain something, it opens the request for bidding. For example, if road crews need new vehicles, the state purchasing office will indicate that it has a contract to supply available road vehicles. Companies that manufacture, lease or sell vehicles would be given the opportunity to offer the chance to supply vehicles to the state, with the purchasing office reviewing bids to determine the best choice. As state contracts can be very lucrative, the bidding process can become quite competitive.
Typically, the office is headquartered in the state capital. This is convenient for state agencies also based in the capital, as it facilitates contact with the procurement office. Branches may be located in other regions of the state, along with warehouses for supplies.
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