When choosing a network diagram tool, consider the type of network, format, and intended use. There are many programs available, so evaluate features needed and future needs. Staff should have basic computer skills and involvement in the selection process can reduce resistance to change. Consider product brochures and document format options, including version control and author identification for internal use and a legend and text for external use.
When selecting the best network diagram tool, it is important to have a clear understanding of the type of network you need to illustrate, the format the document should be in, and the intended use of the diagram. A network diagram tool is used to clearly show the relationship between various items and equipment within a larger system. Many people assume that a network diagram is only used for computer systems, but that’s not the case. This type of diagram is used for biological networks, to show connections between a network of people, and to map supply chain networks.
There is a wide range of network diagram tool programs available for almost any operating system. The most effective way to evaluate them is to first create a list of the actual features you need. It’s very easy to get distracted with all the features out there and lose track of what’s required. Look at the list and think about your future needs. Make sure that the software you select can meet these needs as well.
To use a network diagram tool, staff will need to have basic computer skills, a solid understanding of graphical diagrams, and the ability to learn new things. Many people find it easy enough to translate flowchart drawing skills into a computer software program, as the tools provided mimic the manual process. When selecting an instrument, allow personnel to participate in the selection process. This will reduce resistance to change and help ensure that the tool can meet most requirements.
Take the time to review product brochures and materials to determine the target market for your product. While the basic functionality is the same for all network diagrams, there are often hidden benefits to using a product dedicated to a specific industry. For example, graphical images for industry-specific processes can be included, reducing the need to create custom images. Programming logic can also be used to create links or validate a diagram.
Document format options are very important, as these diagrams often need to be distributed to other users or incorporated into larger documents. Take a look at the list of file format options and make sure the standard formats for your industry are included. Network diagrams for internal use should include version control, author identification, and the ability to protect the document from modification. For external users, a legend or key should be included in the diagram, along with text to provide a more detailed explanation.
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