Collaboration tools include electronic conferencing tools and software programs that help users communicate to achieve a common purpose. Email is a commonly used collaboration tool, but has limitations. Media artists often use collaborative software or websites to design music and communicate with other musicians. Organizations may require a dedicated set of collaboration tools for frequent collaboration.
Common types of collaboration tools include electronic conferencing tools and tools to help project participants more easily create and share project-related information. Electronic conferencing tools can include video conferencing tools, audio conferencing tools, and text conferencing tools. These tools can be used for online conferencing over the Internet, or they can be used over a telephone line or local area network. Other types of collaboration tools might be simple tools that the average user encounters every day.
Collaboration tools can be hardware devices or software programs that help users communicate to achieve a common purpose. These types of tools can help streamline operations in a project with participants in different physical locations. Collaboration tools are used to create and share information and organize progress within a project. These types of tools can be used to collaborate on a variety of different things, including work or fun projects.
A commonly used collaboration tool is email. Email can be a powerful collaboration tool because it allows people to send text and multimedia files over the Internet. Disadvantages of email as a collaboration tool include file size limits and limited user access.
Many email providers place limits on file sizes and the amount of data a user can store. Also, once an email is sent, access is limited to people originally included in the email recipient list. If multiple users need access to the original emails, the emails often have to be sent manually to the new project participants.
Media artists like musicians often use collaborative software or websites to design music and communicate with other musicians who can give them input on the music or add parts to the music itself. A musician collaborating with another musician could email them files, and the recipient of the files could use audio editing software to make changes to the file and send it back. The recipient may also provide the file sender with recommendations or ratings about the media in the file as part of a collaborative effort. When exchanging files via email as a collaborative tool, the participants creating the media must also have compatible software that allows them to view and work on the files.
When an organization needs its members to collaborate frequently, it may require a dedicated set of collaboration tools. A customer service department could use collaborative tools to fill out email forms built for common customer service problems using a dedicated collaborative system built to host customer service response emails. The same department may also have a list of frequently used scripts or information to help workers with similar tasks benefit from information submitted by other workers.
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