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Wedding coordinators help plan and organize weddings, including budgeting, scheduling, and dealing with last-minute emergencies. They may acquire clients through referrals or advertising and offer different packages of services.
Wedding coordinators perform a number of tasks designed to alleviate the stress and work involved in planning a wedding. They may acquire customers through word of mouth, vendor referrals, or advertisements. Appointments are usually scheduled with the couple prior to hiring the coordinator to determine if the coordinator-couple partnership is a good match.
At the very least, a wedding coordinator helps create a basic wedding template. Details such as theme, music and venue are discussed and decided upon. However, budgeting can be a primary duty of the wedding coordinator. A coordinator should have a good understanding of the financial resources devoted to the wedding, and will need to use their skills to keep and maintain a budget by drawing up budget sheets. Many clients find budgeting an important part of the wedding coordinator’s duties, as financial details are often a major stressor.
A coordinator’s job may also involve creating and maintaining schedules. Schedules can be used during the wedding planning process to ensure that certain tasks are completed well in advance of the wedding. A wedding coordinator can also create agendas for the wedding itself.
When deciding to hire a wedding coordinator, couples can make their decision based on the coordinator’s ties to the wedding industry. Often, coordinators can broker deals that would be difficult for ordinary people. For example, if a coordinator has vendor connections, the connections can save the contracting couple a significant amount of money.
One of the most important aspects of having a wedding coordinator on board for a wedding is that she can be delegated to take care of last minute emergencies. When a coordinator is hired and paid to do this, it means a couple is free to worry about more pressing matters. The coordinator’s experience with common wedding setbacks can help ensure a smooth transition to your wedding day.
While a wedding coordinator can perform any of the jobs mentioned above, some may only be interested in doing a few or may charge separately for each task. It is not uncommon to find a wedding coordinator who offers “packages” of services. For example, a coordinator may offer pre-wedding consultations where she coaches couples to plan their own weddings, “planning” packages where the coordinator does all the planning herself, or a full-service package where she is present throughout the process event, including the actual wedding day.
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